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Friday Follow-up Queue Triage

Cadence: Weekly, Friday Duration: ~30 minutes Trigger: "Run the Friday triage" or "Let's process the follow-up queue" Deploys changes: Updates Notion statuses

Purpose

Systematically work through the "Needs Follow-up" backlog in the SAIL Knowledge Base. Currently 93 items. At 15 items per week, the backlog clears in about 6 weeks. After that, this routine keeps the queue from growing again.

Process

1. Pull the Queue

Query the SAIL Knowledge Base for all entries with Status = "Needs Follow-up", sorted by: 1. Priority (High first) 2. Age (oldest first)

2. Process Top 15

For each item, make one of these decisions:

Decision When to use Action
Complete The work described is done Update Notion status to "Complete"
Still Active Work is ongoing and making progress Update status to "Active", add a note
Blocked Can't proceed without something external Note the blocker, keep as "Needs Follow-up"
Obsolete No longer relevant (superseded, canceled) Update status to "Complete" with note
Merge Duplicate of another entry Merge content, update status to "Complete"

3. Update Notion

For each item processed: - Update the Status field - Add a triage note with date and decision rationale - If blocked, note what's needed to unblock

4. Report

Summary of the triage session: - Items processed: N - Completed: N - Still active: N - Blocked: N - Obsolete: N - Remaining in queue: N

Queue Health Metrics

Track these week over week: - Total "Needs Follow-up" count - Average age of items in queue - Items added to queue this week (new entries marked Needs Follow-up) - Items resolved from queue this week - Net change

Goal: queue shrinks every week until it stabilizes at <20 items.